Instructions for Oral Presenters

Presentation Requirements

• · The allocation of time slots for each speaker is variable. Please verify your assigned time in the attached program. Given the tight schedule for presentation sessions, it is crucial that all presenters are well-prepared and punctual for their scheduled presentations.

Technical Requirements

• · Prepare your presentation in PowerPoint, in 16:9 ratio. Include the title of your presentation, as it appears in the final program, on your first slide.
  · Videos must be embedded in PowerPoint. Do not use links to YouTube or other webservices in your presentations.
  · To use MAC presentations on the PC-compatible conference computer, please follow the instructions below:
  • a) Convert the presentation to PowerPoint format.
  • b) Use common fonts, such as Arial, Times New Roman, or Verdana.
  • c) Insert images as JPG files (rather than TIF, PNG, or PICT, as these may not display properly on a PC running PowerPoint).

  Upload Your Presentations

  • · Please upload your presentation file using the following link at least 2 hours before your session begins: https://www.dropbox.com/request/9RSjL3K0NmoZupmOvEgt
    ·Save the file as following format: Session no._Presenter’s name. (e.g., A1_Jane Doe.ppt)

  Onsite Preparation

  • · There will be a “File Submission Desk” near session room with staff who will answer questions you might have and provide service and help with uploading your presentation file when needed.
    · Please note that your final version and changes must be done at the latest 2 hours in advance to your presentation. Oral presenters in morning sessions are strongly advised to upload their presentation the day before.
    · To make sure presentations run smoothly during the sessions you are expected to use the computer provided by conference organizer while giving your presentation.
    · During your session, please sit close to the stage for easy access to the stage. Once the session starts, you will be introduced by the Session Chair and the AV team will place your presentation on screen.
    · If there is an unavoidable cancellation of a presentation during the session, it will be replaced by the next presentation. So, please make sure to be present throughout the session.

  Instructions for Poster Presenters

  Poster Preparation

  • Poster Size : Each poster presenter will be provided with a 950 mm width X 2,400 mm height poster board. The recommended poster size is ISO A0 format, portrait oriented, 841 mm width x 1189 mm height.
  • Presenter Presence : We encourage poster authors to be present by their posters during the designated poster session, allowing you to present your work and address questions from delegates and referees.

  Poster Mounting and Removal

  • Mounting : Wednesday, November 13, 2024, 09:00-13:00 and 16:00 - 16:15
    Poster Session with Presenters : Thursday, November 14, 2024, 13:00 - 13:30
    Removal : Thursday, November 14, 2024, 15:15 - 19:00, during the break. (Posters cannot be removed while the session is in progress.)
  • · The poster session will take place in Room 324B.
  • · Organizers will provide the necessary materials to affix your poster, and on-site assistance will be available to help you with its display.
  • · Each poster board will be assigned a specific number. Please make sure to mount your poster on the board with the corresponding number for your presentation. Your poster number will be listed in the program book and on the congress website.
  • · Please ensure that you remove your poster during the specified hours mentioned above. Posters left behind will be automatically removed and disposed of.

  Best Student Poster Presentation Award

  • The Best Student Posters will be selected by the referees during the Poster Sessions. Awardees will be announced at the closing ceremony on November 14, 2024.